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HR/Payroll Administrator

Job Description

Job Title:HR/Payroll Administrator

Reports to:Management Accountant

Location: Gallamore Lane, Market Rasen, LN8 3HZ, UK

Job Purpose:

To accurately maintain and update employee records; manage the internal database; ensure that payroll information is correct and processed in line with company policy and to review internal processes and suggest improvements where appropriate.

Responsibilities

  • Clear payroll exceptions on a daily basis
  • Process payroll changes as appropriate and with proper control
  • Liaise with Central Payroll to properly administer sickness payments in accordance with company policy
  • Ensure all employee data is kept up to date
  • Enter all Holiday requests onto the internal database; ensuring the requests are signed off in line with company procedure
  • Review leavers and starters with HR Officer
  • Payroll cut off process
  • Checking payroll and all associated reports for Factory Payroll
  • Run and distribute Bradford Reports
  • Collate and distribute lateness reporting
  • Regular reporting of HR metrics, as required
  • Assist HR officer as required
  • The role includes a share of reception duties along with other team members (greeting visitors and taking incoming calls to the business) together with an element of general office administration
  • All employees are required to maintain safe working practices by adhering to the Health and Safety policies of the company in place at any given time.

Person Specification

Essential qualifications, skills and knowledge:

Qualifications

Desirable

  • GCSE or equivalent Grade C/4 or above in English and Maths

Experience

Essential

  • Experience of working with payroll: this could be either as a Payroll Administrator (or similar role) or indirectly as part of an organisation’s HR function

Key skills and competencies

Essential

  • Good verbal and written communication skills
  • Good computer literacy skills including Word and Excel
  • Good understanding of the need for confidentiality in aspects of work
  • Flexible with the ability of working to high standards of accuracy
  • Appreciation of the confidential nature of the work.
  • Desire to seek out opportunities for continuous improvements in all processes
  • Forward thinking with the ability to embrace and champion change
  • Enthusiastic with a positive attitude and a willingness to listen and learn.
  • Prepared to work to tight but achievable schedules where meeting deadlines will be critical.
  • Strong team ethic, supporting other members of the small team as well as colleagues across the business
  • Right First Time attitude

Desirable qualifications, skills and knowledge:

Selection Criteria Method of candidate assessment
Previous experience of working in an HR administrative position Application Form/Interview
Business Administration Qualification (or equivalent experience of working in an Administrative role) Application Form
CIPD Level 5 Certificate in Human Resources Practice (or equivalent) Application Form