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Human Resources Administrator

Job Description

Job Title: Human Resources Administrator

Hours of work: 39 hours per week (Monday to Thursday 08:00hrs to 17.00hrs, Friday 08:00 – 16:00hrs).

Location: Berry M&H, London Road, Beccles, Suffolk, NR34 8TS

Job Purpose:

To provide efficient administrative support for the HR Manager and HR Officer; ensuring service users are provided with key information on HR processes and procedures.


  • Updating and maintaining the HR database with personnel data
  • Preparation of new starter files, ensuring that correct documentation is acquired and stored in line with employment law (i.e. right to work in the UK)
  • Updating recruitment data
  • Preparing and administration of recruitment activity
  • Lead and conduct group inductions
  • Filing.
  • Monitor Company workwear stock levels
  • Taking telephone messages that come through to the office, dealing with queries as appropriate & passing messages on to other team members.
  • Undertake administrative work to support HR processes (e.g. recording and administration of probation reviews, appraisals and return to work forms)
  • Update general mandatory training records.
  • Planning and organising meetings via the Outlook calendar
  • Take notes at meetings as required.
  • Typing letters from Dictaphone recordings.
  • The post holder may be required to perform duties other than those given in the job description. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed.  Such variations are a common occurrence and would not themselves justify the re-evaluation of the post.

Person Specification

Essential qualifications, skills and knowledge:

Selection Criteria Method of candidate assessment
5 GCSE’s at grades A-C / 4-9 or equivalent (must include English and Maths) Application Form
Competent in the use of Microsoft Word and Excel Application Form
Must be confidential in all aspects of the work undertaken Interview
Accuracy and attention to detail; taking a systematic and methodical approach to tasks given. Interview
The ability to work on one’s own initiative but also know when matters need to be referred to a Supervisor.  Application Form/Interview
The ability to communicate effectively, verbally and in writing, and at all levels within the Company. Application Form/Interview
Must demonstrate role model behaviour Interview
Must demonstrate a good awareness of Equality and Diversity Interview
Confident in challenging existing practices and looking for continuous improvement in all areas of work Interview
Is able to work as part of a team to achieve team objectives Application Form/Interview
Able to respond positively to changing work demands Interview

Desirable qualifications, skills and knowledge:

Selection Criteria Method of candidate assessment
Previous experience of working in an HR administrative position Application Form/Interview
Business Administration Qualification (or equivalent experience of working in an Administrative role) Application Form
CIPD Level 5 Certificate in Human Resources Practice (or equivalent) Application Form